Performance Reporting | Otonabee Conservation

Otonabee Conservation's performance objectives guide us to fulfill our mandated programs and services.

The Board of Directors approved the 2024 Performance Objectives, which align with the budget cycle. The Performance Objectives are reported to the Board quarterly.

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Use the Status Legend to follow along and see how Otonabee Conservation is progressing.

Natural Hazard Protection Program

Plan Review & Permitting Services

Activity	Objective	Status
Deliver the Authority’s permitting responsibilities, ensuring compliance to Ontario Regulation 167/06 and related policies, timely customer service and appropriate enforcement action. Meet the Authority’s delegated responsibility to represent the provincial interest in natural hazards through timely engagement with member municipalities in the review of applications under the Planning Act.	Receive, review and issue permits while achieving service standards timelines.
	Receive, review and comment on Planning Act applications for natural hazard matters while achieving service standard timelines.
	Receive, review and comment on studies submitted under the Environmental Assessment Act.
	Respond to legal inquiries.
	Undertake a review of the Planning and Permitting Fee Structure (NEW).

Natural Hazards Mapping

Activity	Objective	Status
Acquire and manage information about natural hazard areas.	Implement Floodplain Mapping Implementation Plan for 2024.
	Undertake communication initiatives to inform stakeholders of new mapping, work with municipalities to have the mapping adopted in official plans. Obtain Board approval to incorporate the new mapping in the Authority’s permitting activities.
	Annually update regulate areas mapping associated with natural hazards as per requirements O.Reg. 41/24.

Natural Hazards

Activity	Objective	Status
Operate a flood forecasting and warning system to ensure residents and municipalities are aware of potential flood related events in a timely manner, and during storm events support municipally led emergency response. Monitor watershed conditions to detect low water conditions and support the Low Water Response Team to respond to low water events. Deliver water safety and natural hazard related education programs. NEW Develop and implement an ice management plan (Provincial Directive). Complete a comprehensive mandated dam management plan (carry over).	Operate and maintain 8 meteorological monitoring stations, 2 snow stations and supporting data/information management applications.
	Issue flood messages as required.
	Coordinate local Low Water Response Team.
	Deliver the Spring Water Awareness Program to schools throughout the watershed.
	Maintenance, operations and inspections are completed.

Conservation Lands Management Program

Conservation Lands Management

Activity	Objective	Status
Manage and maintain land owned by the Authority for natural heritage and hazard protection.	Manage and maintain properties in accordance with Section 29 Regulations. Undertake actions and projects that address incidents of encroachment/trespass and unauthorized activities (compliance program).
	Monitor activities on properties as per the the requirements of the Conservation Lands Tax Incentive Program.
	Monitor activities on properties as outlined in the Managed Forest Tax Plan as per the requirements of the Managed Forest Tax Incentive Program.
Undertake land management activities on lands owned by the Authority for recreation purposes.	Maintain property, amenities and infrastructure for outdoor recreation activities (i.e., hiking, biking, geo-caching, nature viewing, boating, picnicking, hunting, fishing, swimming and issuing various permits).
	Capital projects will focus on reducing the Authority’s risk and liability and ensure public safety.
	Continue partnerships and agreements with community groups who provide services and support operations.

Beavermead, Warsaw Caves and Lakefield Camprounds

Activity	Objective	Status
Operate 3 campgrounds for group, public and seasonal camping. Includes canoe rentals and retails sales (i.e. ice, firewood, etc.). Renew contract with the City of Peterborough for the operations of Beavermead Campground.	Operate the regular, group and seasonal campgrounds from May 9 to October 13, 2025 (157 nights) for Beavermead, Warsaw and Lakefield campgrounds.

Activity

Objective

Status

Operate 3 campgrounds for group, public and seasonal camping. Includes canoe rentals and retails sales (i.e. ice, firewood, etc.).

Renew contract with the City of Peterborough for the operations of Beavermead Campground.

Operate the regular, group and seasonal campgrounds from May 9 to October 13, 2025 (157 nights) for Beavermead, Warsaw and Lakefield campgrounds.

Watershed Management Program

Water Resource Services

Activity	Objective	Status
Implement provincial surface water quality & groundwater quantity monitoring programs.	Participate in the Provincial Water Quality Monitoring Network by collecting surface water samples at 16 locations during the ice free season.
	Participate in the Provincial Groundwater Monitoring Network by maintaining 11 groundwater monitoring wells and collecting water quantity manual measurement three (3) times annually and water quality samples once (1) annually.
Implement local water monitoring activities.	Collect additional surface water quality data using biolgoical, chemical and physical indicators to support the preparation of the Watershed Report Card every 5 years. Activities will include participation in the Ontario Benthos Biomonitoring Network, and collection of surface water samples at four (4) locations monthly during ice-free season.
Implement the policies of the Trent Source Protection Plan and meet the requirements of the Clean Water Act for those obligations that have been assigned to Otonabee Conservation for implementation. Support municipalities in the Otonabee-Peterborough Source Protection Authority to implement the policies of the Trent Source Protection Plan and meet the requirements of the Clean Water Act. Provide administrative support to the Otonabee-Peterborough Source Protection Authority and effective liaison with the Source Protection Committee in order to meet the obligations under the Trent Source Protection Plan and the Clean Water Act.	Coordinate Source Protection Authority meetings, minutes and administration (2-3 meetings per year).
	Complete CA/SPA annual reporting requirements.
	Meet policy and legislative requirements and provide support to municipalities and other implementing bodies to ensure compliance with Source Protection Plan.
	Effective liaison and support as required with the Source Protection Committee and Trent Conservation Coalition Source Protection Region.
Fulfill the Authority’s obligations outlined in the agreements with municipalities to: ~ Enforce Part IV of the Clean Water Act through activities of the Risk Management Office and to ensure compliance with the Trent Source Protection Plan and the Clean Water Act.	Respond to inquiries, applications, threat assessments, information requests and pre-consultation related to active files.
	Complete negotiation of risk management plans as required.
	Receive and respond to the applications for Restricted Land Use Notices under Section 59 of the Clean Water Act.
	Support municipalities to implement and enforce the Clean Water Act and Trent Source Protection Plan policies.
	Complete RMO annual reporting requirements.

Natural Resource Conservation Services

Activity	Objective	Status
Support landowners to undertake land restoration and stewardship activities on their lands that enhances the natural environment.	Facilitate 5 to 10 stewardship projects, including tree planting projects, with a variety of partners (i.e., municipalities, service groups, etc.)
	Offer the Tree Seedling Sale Program.
At the request of member municipalities, undertake post-development monitoring programs and other research and technical studies.	Undertake development driven monitoring programs in cooperation with municipalities.

Community Engagement

Activity	Objective	Status
Foster awareness of the watershed environment and watershed health.	Support local citizen science initiatives through collaboration and partnerships.
Support environmental education through a variety of experiential learning opportunities.	Deliver 10-15 experiential learning activities in school-settings to support K-12 curriculum (i.e. Yellow Fish Road, Pathway to Stewardship, Peterborough Children's Water Festival etc.)
	Deliver 5-10 experiential learning activities in non-school settings (i.e. Bondar Challenge, Public Library, Zoo Conservation Exhibit, Tree Canopy Day).
	Provide experiential learning placements for secondary and post-secondary students from local high schools, Fleming College and Trent University.
Support landowners to undertake land restoration and stewardship activities on their lands that enhances the natural environment.	Respond to requests/inquiries for advice and technical support (approx. 25 annually).

Corporate Services

Activity	Objective	Status
Support the Board of Directors in exercising its governance responsibilities and meeting its legislated responsibilities.	Hold the legally required number of meetings, including an annual meeting, conduct an election of officers and make the necessary annual appointments and resolutions.
	Ensure that legislative reporting requirements are met.
	Produce audited financial statements for 2024.
	Agenda packages, meeting minutes and other materials are posted in accordance with legislative requirements.
Provide administrative and support services for the efficient and effective operation of the Authority (i.e. payroll, purchasing, financial, human resources, IT, GIS, vehicle, equipment and facility management).	Prepare for Board approval an operating & capital budget for 2025 that conforms with O. Reg 402/21.
	Provide the Board with quarterly financial and activity update.
Provide communications & marketing services.	Produce the 2023 Annual Report.
Provide communications & marketing services.	Continue to nurture our relationship with the media to obtain positive media coverage about the Authority’s programs, services, and activities.

Organizational Excellence

Activity	Objective	Status
Continue to provide leadership and implement theImplement action items as identified in implementation plan and publish biennial report card to track accomplishments and implementation status	Implement action items as identified in implementation plan and publish biennial report card to track accomplishments and implementation status.
	Review and complete the update to the Climate Change Strategy.
Advance the Authority’s relationship with the Indigenous people and communities of Treaty #20 and Williams Treaty.	In a meaningful way, engage with, partner with, our Indigenous communities.
Enhance the Authority’s use of technology to better connect, communicate, share information, and deliver services (NEW Strategic Plan objective).	New technology tools will be explored and analysed to enhance information sharing and business efficiencies.
	Continue Harold Town and Hope Mill celebrations, fundraising and community partnerships Unveil new conservation area, formerly known as the Gravel Pit.
Community event and partnership.Conduct customer survey initiatives for all program and service areas to inform improvementsConduct customer survey initiatives for all program and service areas to inform improvements	Conduct customer survey initiatives for all program and service areas to inform improvements.
Undertake initiatives to improve stakeholder outreach and communications, and customer service	Review and analyze the effectiveness of the Authority’s delivery of programs, services and resource allocation. (O’Reg. 686 & Strategic Plan objective).
Conduct an organizational program and service delivery review (NEW - O’Reg. 686 & Strategic Plan objective).	Ensure the Authority has entered into agreements that align with organizational objectives.
Review of agreements/leases/contracts to ensure operational alignment (NEW).	Ensure a plan is in place to protect and mitigate risks and loss in services and programs such as technology systems, cross training and business processes.
Develop an internal Business Continuity Plan (carry over).	Ensure staff, contractors, volunteers have the required training, knowledge and support. Enhance the H&S Program.